It has the added advantage of keeping you from getting sucked into email first thing, when some people are at their most productive. This helps you see, first thing in the morning, what your priorities are. Pro tip: if you’re still concerned, set up Outlook to open directly into your Tasks, instead of your email. Now, once I’ve created the task, I no longer have to worry. I used to worry that if I didn’t see an item in my inbox, I’d forget to do it. I can easily change the due date on one item right in the list view, without opening the individual task, if I decide to put something off.Īnd as I mentioned earlier, many of my tasks are just emails I’ve dragged there from my email inbox.
I sort by due date, so I don’t miss any deadlines. The beauty of the task list is that it automatically sorts in whatever order you set.
I also like the completion field, which gives you a check box to quickly remove items that are completed. For instance, fields like “start date” and “end date” aren’t useful for me I only use “due date.” But I do use the priority field (high, medium, low). Under the View tab, you can change the view settings and add fields that you want to see (or delete fields you don’t.) Choose the fields that you think will be useful to you. To truly make this work for you, I recommend customizing the view of your task list. Fifteen minutes before lunch? Scan my task list for items that take 5-15 minutes and knock one out. Having an estimated length of time comes in handy when I’ve finished one item, but only have a short time before I need to go to a meeting or other commitment. You might think of other categories that are helpful for you. Later, I might try to knock out a bunch of phone calls at once, and this makes them easy to spot on the task list. If the task fits one of these, I’ll categorize it. For instance, I’ve created categories for phone calls and email. I use the categories to help organize my work. Then I go over to the Details section and put in a length of time for the task. I typically assign a due date to the item. To start, I might edit the subject line, depending on how descriptive the email sender was with his/her subject. A dialog box will pop up for you to fill out more information if you want, which I recommend. Setting up a task is as easy as dragging an email into the tasks folder. But I’ve found that using the Tasks feature integrates well with my email, rather than using a separate To Do list app.
If you’re like most Outlook users, you primarily use email and possibly the calendar.
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